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Free Company Holiday Party Planning Guide
Scroll down the page for a free guide and free ideas for planning your company holiday / Christmas party
this year.   Holiday party ideas for entertainment, games, game rentals, gift exchanges, how to make a
venue special, and other free ideas are in the guide.
Call us toll free to book your holiday party entertainment, for a holiday Casino Theme Party, holiday
Sports Games and other holiday rentals and entertainers.
Santa for your Holiday Party in Michigan, Ohio, Indiana, PA
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Free Holiday Party Planning Guide and Ideas

1. Get input from your co workers.    Assemble a small group - this can even be informal - to brain storm ideas
for your party.    Boil the ideas down to 2 or 3 basic themes or concepts that can be shared with a larger
audience of co workers.

2.  Post the ideas, or send out an email with the basic theme choices - ideas, and ask them either to choose or
prioritize.

3.   Get a budget for the event from management or the "boss".    There is no sense spinning your wheels on
planning an event needing a budget double what management has alloted.

4.  Going to an outside venue is great - if you have the budget for it.    We find more and more customers who
do their event at one of their corporate locations, because it gives them larger control over where they might
want to spend their budget, for example:

  • Food - can be done as a pot luck for no to minimal cost, to a fully catered event with servers, bar service,
    and other amenities.   There are a lot of options in between.
  • Beverages - keep in mind to have nice non alcoholic selections as well as alcohol - if you are allowing at
    the event.   Limiting alcoholic beverages is a good choice for a variety of reasons: safety, cost, etc.
  • Entertainment - can range from just music, to Santa, to artists, entertainers, musicians, theme party
    game rentals (casino, pool tables and other sports games, carnival theme).    Your choices will be
    shaped by budget, if the event is staff only - or include spouses and children
  • Decorations
  • Gifts (for exchanges or to donate to charity or given by the company)

Now, lets elaborate on some of the above basics:

If you do your event on site, you have a great deal of control over where you will spend your money.    You are
not paying to rent a facility, and for the facility to make a profit on everything you spend with them.    If you do
go to an outside facility - expect them to make sure that all of the elements they provide are first class.

Food for an on site event:

We have seen many companies hiring a caterer to provide drop off food items - even a complete multi course
meal.    This works well for a smaller "do it yourself" event, and keeps you and guests out of the kitchen for the
most part.

But caterers can also provide a variety of staffing and service options - from just setting up and tending a
buffet, to plated service (sit down), a strolling food station option - and bar service.

Keep in mind that for smaller events, a self serve bar area can serve the event well.    But, it is harder to
monitor intake.

A dish to pass can be a fun idea, and can be augmented with catered or purchased food and / or main
course.    It gives an opportunity for guests to share something they make with their co workers (and keeps
costs down), and is a generally fun approach for many companies.

Entertainment

Music is a must for atmosphere.    It can be as simple as a small sound system playing holiday or fun upbeat
music.   A DJ or live Band is a step up, and can help increase excitement and participation.

Entertainment that engages the group, and fosters participation (like sports games, a casino theme event for
fun with prizes donated by the company) will have guests wondering where the times has gone when the party
winds down.    Activities are important.

Entertainers for the sake of just having fun entertainment, fill time, and provide lasting memories.    A walk
around magician, a comedy act - there are plenty of options.

Entertainers who create take home items  - such as caricature artists, photo booths, Make Your own Music
Video - provide activities that are fun to watch as well as participate in.

Gifts

Many companies have turned to giving gifts to charity, instead of to each other or within the company.    A food
drive, or contributions employees give to a special charity, volunteering as a group, go well with the holiday
spirit.

If the company gives gifts to the employees - nice gifts that are specialized, but are not promotional give aways,
can help foster good morale.

Our company does a "white elephant" style gift exchange, with each person bringing a gift to the party (with
cost and other limitations).    They can be desirable, or offbeat.    The exchange process is a lot of fun, and
creates a lot of interaction within our group.

Whatever you plan, or wherever you go for your holiday event, make sure to include activities that will make
memories for all who attend.
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